Secondary School Retention Changes

Retention schedules for School archiving

Variation 1 of the 22/06 Retention and Disposal Authority for School Records has been released. There has been 3-4 changes that all public schools in Victoria need to be aware of. If you have any questions or queries about the below, please feel free to get in touch!

Record Type

Old Retention

New Retention

Student Reports (10,11,12) 

School Charters

School Policy and Procedures

School History (Published/Bound)

15 Years After Exit

7 Years

7 Years


50 Years After Exit




What you need to do

Updating your database to be compliant is easy. You will need to find each of the above record types listed above and adjust there retention. 

Step 1: Login to your system

Step 2: Head to the settings area (NOTE: if you dont see a settings button, you may not have the correct privileges to access the area. Please speak to a system admin or submit a help ticket!)

Step 3: See the images below that will help guide you:

And that’s it! If you run into any troubles please reach out to us, or call us on 1300 889 837.

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Book a Retention Update Service

Book this update service if you need us to update your retention schedule for just $99 +GST. You will be invoiced once your software has been updated.