Book An Archiving Assessment
Your archives are vital to you, and we just happen to be in the business of archives!
Our team of experts are able to provide a FREE professional assessment of the current state of your archives and tailor solutions to help you get on top of your archiving.
With on-site or contact free assessments available, now is the perfect time to plan for getting on top of your archives once and for all.
Why is now a great time to book an assessment?
It’s free! An expert archiving consultation, 100% obligation free.
With next year’s budget on the horizon, an archiving assessment will give you an up-to-date picture of your school’s archiving requirements.
Assessments can be arranged on-site or contact free options are available.
What Happens in an Archiving Assessment?
Our team of staff meet with you to assess all aspects of your archiving, including:
Storage Environment
We take a look at where your archives are currently stored. You may think that they are in the most appropriate room, but have you considered the environmental setting which may have long term effects. Things we take into account:
- Moisture & airflow – Over the long term mould can build up and ruin historical documents, especially if they are stored in cardboard boxes that have been exposed to moisture.
- Lighting – if you have documents exposed under natural sunlight, this can very quickly discolour and destroy important documents.
- Temperature – many people choose to store archives in shipping containers which can be exposed to some very high temperatures, and if not stored correctly this can have some detrimental effects on your documents.
OH&S Compliance
Archive safety is not always at the front of mind for many people, but if your archives have begun to sag, lean or already begun falling over – you need to do something about it!
Available Space
Packing hundreds of boxes into a small space isn’t always efficient, specially if it doesn’t need to be stored anymore. We have a look at your space and the types of documents you have stored and can help you assess:
- What can be destroyed – many customers of our first realise how many documents are old and can be destroyed as per your own retention schedules. This can always be a good way to clear up space.
- Available Space – we will ask you to show us what space may be a better alternative. You can turn almost any space into an archive storage room.
- Storage Options – this can include installing a new on-site system, moving your current archives to somewhere with more space or moving your documents off-site.
Document Indexing
We take a look at the way you keep track of your archives. While excel spreadsheets may have worked in the past, when there are unexpected changes in staff, decades of information can be lost or once the document becomes corrupt it’s not able to be saved.
If you don’t currently have any way of tracking what documents are stored where, then you definitely need to get on top of this. If you were audited and needed quick access to your archives, having your documents indexed and easily searchable will be an asset.
